Executive Director Job Posting

Executive Director Job Posting

PCF ED Search Info Session 11/15/22

JOB DESCRIPTION

Updated October 26, 2022

The Philadelphia Cultural Fund (“PCF”) seeks an experienced, strategic, politically savvy, and equity-focused nonprofit professional to provide leadership and vision in the fulfillment of PCF’s mission to support and enhance the cultural vitality of Philadelphia and all its residents by promoting arts and culture as engines of social cohesion, economic development, and health and well-being.

PCF is an independent, community-focused non-profit, grant-making organization. Since its founding in 1992 PCF has awarded more than $60 million in grants to Philadelphia-based arts and culture organizations. Currently, substantially all funding for PCF comes from the City of Philadelphia (“City”). PCF is governed by an 18-member Board of Directors of which the Mayor and City Council each appoint 8 members and the remaining 10 are drawn from the community.

The Executive Director will be an innovative and strategic leader who can bring together multiple constituencies to achieve a common vision. The Executive Director will value frequent interaction and collaboration with the internal team and external community partnerships and will build rapport with a wide range of stakeholders. They will demonstrate accountability and adaptability to various situations and be comfortable with change. As an inclusive leader, the Executive Director will be responsive to new ideas, opportunities, and innovation while effectively leveraging organizational, human, financial, and digital resources.

Knowledge, Abilities, and Skills Required for the Position

The Executive Director has deep knowledge of…

  • Arts & culture sector, artists, and creatives  and/or a related community-based sector in Philadelphia 
  • Philadelphia culture and political scene and people
  • National, regional, and local efforts to create more equitable funding opportunities in the arts 

The Executive Director demonstrates…

  • Executive leadership working with an active Board
  • Fiscal responsibility 
  • Strong political and personal savvy (EQ)
  • Strategic fundraising, marketing, and communications skills
  • An entrepreneurial spirit

And the Executive Director is able to… 

  • Create inclusive and anti-oppression work environments
  • Creatively solve problems and develop new ideas 
  • Listen deeply and respond with empathy 
  • Work and play nicely with others and effectively resolve conflict
Primary Responsibilities 

1. Program Leadership, Development & Assessment

  • Managing the grantmaking process for 300+ applicants each fiscal year.
  • Developing practices to invite and weigh feedback from grantees, applicants, and other relevant stakeholders on program impact and potential program evolution
  • Staying abreast of relevant exemplary practices of other grantmakers in the arts 

2. General Operations Management

  • Ensuring sound fiscal management and efficiency of operations. 
  • Inspiring, developing, and managing PCF’s Program Manager, part-time staff, and volunteers. 

3. External Relationships, Communications, and Advocacy

  • Maintaining and cultivating strong relationships with all PCF stakeholders including: grantees, applicants, grant panelists, Philadelphia City Council, Philadelphia’s Office of Arts, Culture and the Creative Economy, the City Controller, PCF’s Board of Directors, and local media and private funders.
  • Advocating for the interests of PCF and its diverse constituents by leveraging strategic alliances with other local, regional, and national leaders, non-profits, and government-based organizations.
  • Developing a fundraising plan to generate funds to supplement those allocated by the City.

4. Board Relations and Development

  • Maintaining a strong relationship with PCF’s active, working board
  • Partnering with the Board to support its governance, advocacy, resource development, and strategic planning responsibilities, including keeping the board informed of relevant developments in the local arts sector and political environment.
  • Assisting the board in maintaining a robust, diverse, pipeline of potential board candidates 
Key Competencies:
  • Creativity – with a limited amount of resources, the incumbent must demonstrate an openness to new ideas from within and beyond the sector and the ability to see possibilities and opportunities where others may not.
  • Diplomacy and Teamwork – The capacity to deeply respect others, effectively and tactfully handle difficult and sensitive issues, build consensus, and guide the team in support of their values and those of the organization.
  • Personal Accountability – The ability to self-evaluate and take responsibility for personal actions and decisions, accept setbacks, look for ways to progress, and understand how obstacles impact results.
  • Leadership – The aptitude to organize, inspire, and influence people to believe in a shared vision, creating a sense of common purpose centered on artistry, and diversity.
  • Interpersonal Skills – The drive to instill a customer-centric approach throughout the organization, anticipating and understanding existing and future audience interests and addressing broader social, artistic, and community concerns.
  • Conflict Management – The ability to understand, address, and constructively resolve conflict.
Qualifications

10 years of relevant experience in an innovative arts-based, cultural, educational, or similar community-focused or socially-oriented nonprofit organization with at least three years in an executive leadership role is required. A demonstrated commitment to workplace equity, diversity, inclusion, and access, as well as experience navigating change and inspiring a high-achieving, seasoned team of creative professionals and administrators. 

Qualified candidates will possess or will develop a deep knowledge of trends and exemplary practices in the performing and visual arts, creative placemaking, art preservation, and arts education. Experience leading and inspiring positive change with community-centric work and advocating for change at a local and/or national level are needed. Demonstrable skills in fundraising and contributed and earned revenue enhancement are highly desirable, as is an outstanding track record of fostering positive community relations. A broad range of life experiences is welcomed.


Salary Range:  $90,000 – $100,000, commensurate with experience

Benefits: Paid vacation, health benefits, paid maternity/paternity leave

Timeframe to Hire: January 2023

This is a full-time position based in Philadelphia, PA. Occasional evenings and weekends are required. PCF’s offices are currently located in a co-work space. Staff is expected to be in the office at least twice a week.

We celebrate diversity and inclusion at PCF and encourage people with all lived experiences and backgrounds to apply for this position. It is our goal to ensure that everyone who works with us feels that they can bring their authentic selves to the workplace without judgment or repercussion. 

If you are interested in this position, please send your cover letter and resume to edsearch@philaculturalfund.org with Executive Director Search in the title of the email. In lieu of a cover letter, applicants are welcome to provide a video (up to five minutes in length) along with their resume.  If submitting a video, please provide a link.

Applications are due by 5:00 pm on Wednesday, November 30, 2022.

If you have questions about the position, please email edsearch@philaculturalfund.org. 

Click here for frequently asked questions about this role. This list will be updated during the application period. 


JOB FUNCTION DETAILS

Program Leadership, Development, and Assessment

Approximate Time Allocation 35% 

In collaboration with the Program Committee Chair (a member of the Board), conceive, compose, produce and disseminate grant guidelines to target audiences. Ensure that PCF remains at the forefront of thinking of ways to provide general operating support to a wide cross-section of arts and cultural organizations including by embracing non-501(c)(3) arts and cultural entities, consistent with PCF’s mission and established due diligence procedures. 

Actively manage PCF’s grant application submission and review processes, from initial inquiries through proposal review. Guide recipients through the application and evaluation process, providing assistance as needed. Ensure that all proposals are diligently reviewed according to transparent, pre-defined criteria and systems for review. To the extent that outside grant review panelists are utilized: recruit, vet and train peer panelists to ensure a high-quality application evaluation process; marshal and coordinate the resources of outside vendors for in-person panel meetings; and collegially orient Board members on how to lead the cross-disciplinary panel meetings. Coordinate peer panelists’ site visitation schedules with applicants. 

Notify applicants of the outcomes and ensure appropriate publicity. Establish and maintain strong cooperative relationships with all grantees. Ensure that all grantees’ status is tracked, monitoring interim and final reporting activities.

Develop effective program assessment practices to invite and weigh feedback from grantees, applicants, and other relevant stakeholders to track program impact and inform potential program evolution. 

General Operations Management

Approximate Time Allocation 25% 

Recruit, lead, and develop full and part-time employees, including a full-time Program Manager, who can successfully interact with all internal and external constituencies to help achieve the core objectives, while preserving and maintaining a positive reputation for PCF. Develop a review process and professional development framework to foster role clarity, high performance, and an effective reward framework. Encourage an overall spirit of teamwork and collaboration within the organization, 

Ensure sound fiscal management of the organization, including tracking performance to budget. Present proposed budgets and regular reports to the Finance Committee, the Executive Committee, and the full Board. Oversee general record keeping and administrative services, including design and maintenance of files, website and database, preparation and management of routine correspondence, maintenance of records and preparation of other routine administrative documents. 

Ensure that PCF’s financial recordkeeping is current at all times, including maintenance of financial records, maintenance of bank accounts, preparation of checks for disbursements, and preparation of periodic financial reports for management and for tax preparation. 

External Relationships, Communications, and Advocacy

Approximate Time Allocation 25% 

Actively advocate for the interests of PCF and its constituents, cultivating and leveraging strong strategic alliances with other regional arts and cultural organizations. Develop a new strategic fundraising strategy that compliments the funds that PCF receives from the City. Promote success stories of PCF’s constituents and grantees to lift them up, and to help build awareness of PCF. In close collaboration with the Board, ensure the development and effective implementation of government relations and public relations strategies and policies designed to create an overarching identity and accompanying robust brand for PCF. Serve as lead spokesperson for PCF in all public communications, and represent PCF at public functions, as necessary and appropriate. 

Utilize all appropriate media to create and maintain publicity procedures to grow community awareness of PCF, and a strong sense of community and learning among the grantees. This includes the establishment of appropriate online and print, communication, potential sponsorship of events and group meetings, and attendance at relevant symposia and conferences. 

Board Relations & Development

Approximate Time Allocation 15% 

Provide all necessary information and support to assist the Board in strategic planning, program and policy development, articulation and advocacy of organizational goals, board governance functions and recruitment of new board members. Support the work of the Board’s standing (Executive, Nominating/Governance, Grants, Finance/Audit and Communications) and special committees as necessary. Manage and provide administrative support for all PCF Board Committee meetings, including the recording and submission of minutes in a timely manner. 

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Caralyn Spector Interim Executive Director
Camille Halsey Program Manager
@PhilaCulturFund

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