Program Coordinator Job Posting

Program Coordinator Job Posting

Updated November 8, 2022

Classification: Part-time

Location: Philadelphia, PA – Hybrid In-Person/Remote Work

Hourly Rate: $20/hr Approx. 10-12 hrs/wk


The Program Coordinator works closely with the Executive Director and the Program Manager to fulfill the vision, mission, and objectives of the Philadelphia Cultural Fund (PCF). This individual supports a culture of collaboration and learning among staff, board, volunteers, applicants, and grantees. We are looking for someone who likes to collaborate with others and communicates with the team on a regular basis, is highly organized and detail-oriented, and operates with the utmost integrity and confidentiality

  • Provide overall administrative support as needed by the Executive Director and Program Manager throughout the grant cycle
  • Assist with the management of the Zengine database (PCF’s grant management system)
  • Provide tech support to applicant and grantee organizations
  • Assist the Program Manager with creating and organizing grantee documents 
  • Update the website and social media platforms with PCF news, announcements, and reminders
  • Monitor the email for PCF inquiries 
  • Download and archive grant history data in PCF’s database
  • Other responsibilities as assigned
  • Past experience in a non-profit organization recommended
  • Passion for serving the Philadelphia art & culture community
  • Ability to work independently 
  • Ability to pivot and be flexible
  • Has genuine technical savvy
  • Ability to multitask and manage multiple projects simultaneously
  • Strong computer skills: Microsoft Office products and Google Suite
  • Ability to work with discretion when handling applicant/grantee organization information
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail


Timeframe to Hire: December 2022 with a start date of January 2023

Application Deadline: 5:00 pm on Wednesday, November 30, 2022

This is a part-time position based in Philadelphia, PA. Occasional evenings and weekends are required. PCF’s offices are currently located in a co-working space in Center City. Staff will work a hybrid schedule of in-person and remote work.

If you are interested in this position, please send your cover letter and resume to with PCF Program Coordinator Search in the title of the email. In lieu of a cover letter, applicants are welcome to provide a video (up to five minutes in length) along with their resume.  If submitting a video, please provide a link.

We celebrate diversity and inclusion at PCF and encourage people with all lived experiences and backgrounds to apply for this position. It is our goal to ensure that everyone who works with us feels that they can bring their authentic selves to the workplace without judgment or repercussion. 

If you have questions about the position, please email

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Caralyn Spector Interim Executive Director
Camille Halsey Program Manager

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